Email/Calendar Management Beginner 28 min

Email Classifier

Build an AI-powered email classifier in n8n that sorts Gmail messages into Needs Reply, FYI, or Newsletter, drafts responses with OpenAI, and logs every action to Google Sheets to tame inbox overload

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Integrations

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OpenAI API

LLM, embeddings, and other AI services from OpenAI.

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Set Up Polling in n8n

Learn to use polling to monitor changes and execute workflows

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Set Up Error Logging in n8n

With Error Logging, you can track, diagnose, and respond to errors automatically.

Project Resources

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n8n Workflow File

The ready-to-import n8n workflow file with all nodes and settings.

5 credits
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AI Prompts Library

A text file containing all AI prompts used in the project in their entirety.

5 credits

About This Project

In this beginner-friendly tutorial, Noah from Skillet AI shows how to create a hands-off email triage system using n8n and ChatGPT. You will learn to capture new Gmail messages, pass them to an OpenAI node for smart classification, and route each result through a three-way switch. What you’ll build Needs Reply path: star the email, generate a draft response in your own voice, and save urgency data. FYI path: summarize informational notes and log them for later review. Newsletter path: label promos, mark them read, and extract the unsubscribe link. The workflow also appends sender, subject, AI summary, draft reply, response-time estimate, and unsubscribe URL to a Google Sheet for easy tracking. Along the way you’ll refine system and user prompts, handle JSON output cleanly, convert Unix timestamps to readable dates, and test each branch with pinned data. Noah wraps up with ideas for next steps—daily digest summaries, Slack or SMS alerts, and adapting the same logic to chat or support tickets—so you can extend the project wherever automation helps most.

Project Assets

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10-Min Project Walkthrough

A 3-10 min walk through of the project, showing all nodes and explaining the build.

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Full Tutorial Video

The complete tutorial video with clear, step-by-step instructions you can repeat.

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Expansion Ideas

Get inspired with creative ways to extend and customize this project.

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Expansion Ideas

Customer-support ticket triage: pull new Zendesk or Intercom tickets, classify urgency and topic with OpenAI, route critical issues to Slack, and log stats to a support dashboard

Social-media sentiment monitor: stream brand mentions, tag sentiment and intent, auto-reply to praise, and alert a community manager about negative posts

CRM lead scorer: analyze web-form submissions, assign a numeric score, add high-value contacts to HubSpot, and schedule follow-up tasks in Trello

Daily news digest builder: fetch RSS stories, group them by topic, create bite-sized summaries, and email a morning briefing to your team

Meeting transcript summarizer: grab Zoom recordings, extract action items with GPT, push tasks to Asana, and store a searchable summary in Google Docs

GitHub bug-report router: classify new issues by component and severity, auto-assign them to the right engineer, and update a sprint metrics sheet

E-commerce order watch: scan Shopify orders, flag potential fraud or VIP customers, send alerts to fulfillment, and log risk scores to Google Sheets

Job-application sorter: parse incoming résumés, extract key skills, rank candidates, send tailored acknowledgements, and add details to Airtable

Podcast clip selector: transcribe new episodes, tag quotable moments, generate social captions, and queue top clips for marketing

Financial transaction classifier: import bank feeds, categorize spending, detect anomalies, push fraud alerts to your phone, and update a cash-flow report

Legal-document inbox: sort incoming contracts by type and deadline, draft follow-up questions, set calendar reminders, and archive files in Drive

Course discussion helper: ingest forum posts, tag unanswered questions, auto-answer FAQs with GPT, and notify instructors about open issues

Integration

Full guide coming soon.